7 Ways How SharePoint Enhances Business Process Management
of Your Organization

SharePoint provides a user friendly collaborative platform to the organizations, where people sitting across the globe can manage their day to day tasks, discussions, documents through a collaborative website.

1) Easy to create a Collaborative Site
SharePoint ensures minimal requirement for Technical skills.
» You need to have only the basics:
 
» Microsoft Windows
» Microsoft Office
» Familiar with Web Browsing
» Easily define relevant access
 
» Based on communication needs
» If deployed appropriately, IT does not have to deal with
 
» Updating content
» Defining account privileges
» Maintaining a document repository

SharePoint has a functionality that allows Administrators to centrally define terms and term set hierarchies. It helps organization to update content, avoid content duplication can define account privileges for different users and also maintain a document repository.
 
2) Efficiently Manage Information
» SharePoint provides various tools to effectively centralize and manage information
 
» Schedule
» Documents
» Change request
» Risk/issue log
» Budget
» Document management features
 
» Information storage
» Check-in/check-out
» Version control
» Content approval
 

SharePoint has the tools that enables an organization to centralize and manage its information efficiently. By using SharePoint one can manage Schedule, documents, issue/risk log and Budget. Document management in SharePoint has capabilities of information storage, keep document in check-in/check-out, can control versions of document and content approval.

   
3) Facilitate Team Collaboration
 
» Document collaboration
» Document workspaces can be used to jointly develop requirements document, reports, templates, etc.
» Tools
 
» Wikis to document lessons learned
» Discussion boards for offline communication
» Meeting workspaces to support meetings
 
One of the major concern of a team in an organization is to have a collaboration with documents that floats between the team members. SharePoint provides a document workspace that can jointly develop documents, reports, templates, etc. Some of the tools for this purpose can be Wiki Documents, Discussion Boards and Meeting Workspaces.
   
4) Enhance Communication
» Right information for the right person at the right time
 
» Tasks
» Schedule
» Reports
» Dashboard
» Relevant information access
» Appropriate privileges can be defined based on informational needs
 

Since everything is provided under a single site, the organization can have right information for the right person at right time. It can manage tasks, schedule, Reports, Dashboards. To maintain the privacy of confidential data, it also provides functionality to give access for that document to authorized users only.

   
5) Automate Business Processes
» Common project workflows
 
» Change control
» Expense reimbursement
» Reports
» Vacation request
» SharePoint workflows
 
» Three-state
» Custom workflows
 

SharePoint also provides the capability to automate the business processes. One can create workflows in SharePoint that easy tells the flow of how the process has to be carried forward. Workflow is an outline of business process that has user interaction and logic to derive steps in between.

   
6) Generate Relevant Reports
» Sharepoint can be used to generate relevant
 
» Interactive summary of a project
» Project tasks information
» Automated alerts
» Dashboards can be created using web parts
 
» Red, amber, green (RAG) status
» Key performance indicators (KPI)
» Charts
  SharePoint can also help an organization to generate reports for different departments. It can also generate interactive summary of projects, automates results and project task information. The main and very useful feature that SharePoint provides is the feature of Dashboards. This can helps us to track the status of the process and KPI for a process.
   
7) Automate Business Processes
» Integrate SharePoint with existing data sources
 
» SQL – based data
» web services
» XML
» Non Microsoft enterprise systems
 
» CRM
» Reporting tools
  Since lot of data can be shared in SharePoint, Microsoft collaborates the SharePoint with LOB systems. Database used for SharePoint is SQL and they mainly provides web services.

 

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